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Finance & Operations Manager

OCRJC seeks a 0.5 FTE Manager of Finance and Operations to efficiently manage OCRJC’s finances, human resources, technology and office environment, in full support of OCRJC’s mission and vision!  The position plays a key role in ensuring sound financial and operational policies to support an efficient, inclusive, supportive and positive work environment.  The Manager of Finance and Operations works closely with the Executive Director (ED).

The Work

Financial Management & Planning: 50% of total time

  • Fulfill all bookkeeping, revenue tracking and payroll needs of the organization.
  • Oversee all OCRJC accounts, ensuring the efficient use of resources and seeking cost-competitive, seeking opportunities for cost savings and efficiencies.
  • Manage financial and administrative compliance and reporting requirements for government contracts and grants (state and federal) and private grants, including serving as the financial liaison with grant/contract subcontractors and sub-awardees.
  • Ensure the integrity and efficiency of OCRJC financial systems. Work with the ED to maintain and develop internal controls.
  • Support the ED with budgeting process, including building budgets collaboratively with program staff, managing budgets throughout the year, and assisting in decision making and monitoring finances.
  • Collaborate with ED and Outreach Coordinator to plan fundraising goals, highlight areas with need for attention and/or make recommendations for new approaches.

Human Resources: 10% of total time

  • Maintain and update the OCRJC’s employment policies as needed in conjunction with Executive Director and Board of Directors. Coordinate and gather staff input to develop human resources policies, benefit improvements and procedures. Ensure legal compliance with State and Federal employment laws.
  • Oversee Human Resources functions of the organization related to hiring, onboarding new staff, payroll, benefits, and staff attrition.  Oversee the administrative requirements for new volunteer onboarding.
  • Contract with benefit service providers and review benefits offerings annually.
  • Support development of new job descriptions, organizational structure, and resource allocation as OCRJC hires new staff and grows.

Operations (IT, Risk Management, Office, etc): 35% of total time

  • Oversee technology needs for the organization in coordination with our IT contractor.
  • Introduce and train staff on collaborative technology tools.
  • Ensure all aspects of the OCRJC office are in good order and that use of space and equipment is maximized for productivity and staff, client and office pets’ comfort.
  • Coordinate the maintenance, renovations and space use for the OCRJC main office.

Strategic Goals & Organizational Capacity: 5% of total time

  • Participate in board meetings when requested and act as a liaison between board and staff
  • Contribute to the ongoing development and implementation of policies and practices that increase the diversity and inclusivity of OCRJC’s workplace and programming. 
  • Be available as part of the OCRJC team to support large program events and/or engage in other program activities, and other duties as assigned. 

Minimum Job Requirements

  • Bachelor’s degree (or equivalent) in business, accounting, or public administration, or related field OR five years of experience in the above fields.
  • Minimum of two years’ experience working in financial management and operations.
  • Fully competent in QuickBooks and Microsoft products including Excel, Outlook, and Teams and working in a cloud-based office environment.
  • Strong communication skills, including written, phone and online.
  • High standards of confidentiality and professional boundaries, attention to detail, record keeping and follow through.
  • Ability to work in a team environment, while also working independently as necessary.
  • Understanding of the work of restorative justice, compassion for people who have experienced trauma, and experience working with people from diverse racial, economic, and other backgrounds.

Qualifications

  • Proven skills in organizational and program budgeting, financial management, grant management and reporting for both private and public donors.
  • A systems-thinker skilled in building and strengthening organizational processes and procedures.
  • Demonstrated resourcefulness in setting priorities and proposing new ways of creating efficiencies, while supporting people and systems.
  • High level of integrity and ethics and commitment to OCRJC’s mission.

Extras—(will train!)

  • Knowledge of databases and ability to set up and act as administrator on program data databases.
  • Experience with federal grant management.

Requirements–The Finance & Operations Manager must meet the requirements for Department of Corrections background checks have a valid driver’s license and access to reliable transportation.

Email letter of interest, explaining your qualifications, and references to director, Jessie Schmidt, jessie@ocrjvt.org.

Job Type: Part-time
Hourly Rate: $22-25/hour; Negotiable based on experience. 
Benefits: Paid time off, paid holidays and employer contribution to retirement savings.

OCRJC is an Equal Opportunity Employer. We are committed to creating an organization that mirrors the population and world that we serve. We do not discriminate on the basis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sex, sexual orientation, gender identity, marital status, crime victim status, veteran status, disability, HIV positive status, or genetic information in employment or the provision of services.

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